Time is an invaluable resource for any business, yet too often, the burdensome administrative processes encroach upon the precious hours that could be put to more productive use. When your highly skilled employees are consumed by repetitive tasks, their valuable minutes are diverted away from attending to clients or addressing issues that demand their extensive expertise. In the title industry, this challenge is all too familiar, with title professionals frequently entangled in repetitive tasks, drowning in cumbersome paperwork, and navigating through unpredictable order volumes.
But what if there were a solution capable of seamlessly managing these repetitive tasks while ensuring accuracy and efficiency? Enter TrueFocus Automation’s Robotic Process Automation (RPA) solutions and Software Bots. In this blog post, we’ll explore how these innovative solutions can transform your business operations without disrupting your existing workflow and production applications.
Here are just a few of the key duties that Software Bots can assist your team with, allowing them to concentrate on other critical tasks for your organization:
Navigating the process of order creation often involves dealing with unpredictable order volumes and data discrepancies that can delay the entire title process for days.
TrueFocus Automation offers several effective methods to streamline this challenging process. Our Software Bots are designed to continuously monitor email inboxes, production queues within a TPS (Title Production Software), or standardized online input forms for new order submissions. These bots are equipped to extract order details seamlessly from various sources, including emails, online forms, client TPS systems, and attached PDF documents. Once all relevant information is gathered from the input sources, the bot can seamlessly log in to your TPS and initiate the order creation process.
Additionally, the bot can kickstart the title search process by retrieving crucial assessor and tax details, conducting name searches on recorder websites, and fetching pertinent documents such as deeds, mortgages, liens, and judgments. The result? A significant reduction in turnaround times and the liberation of title professionals to dedicate their expertise to more intricate tasks, ultimately optimizing both efficiency and productivity.
Update/Date Down Searches
Performing a title search to identify changes in the tax and title status, bankruptcy filings, patriot status, and judgment and lien findings of a property is an indispensable step in the title process, particularly before loan closing. However, the reality is that a significant majority of these update and date-down searches yield no changes to the title report. This leaves many title professionals pondering whether there might be a more efficient way to complete this process.
With TrueFocus Automation’s state-of-the-art bots, this vision becomes a reality. Our customizable bots can be trained to meticulously prepare and distribute updated commitment reports for orders, whether they have changes or not. Given that approximately 80% of orders require no alterations, this approach enables us to significantly slash turnaround times while maintaining an exceptional accuracy rate of 99% or higher.
Title professionals are tasked with the critical responsibility of ensuring that all stakeholders complete extensive compliance paperwork accurately and in its entirety. Tracking these numerous documents can devour hours of precious time, and a single missed signature can bring the entire closing process to a halt.
The key to transforming this demanding process into a well-oiled machine lies in adopting an automated workflow solution. TrueFocus Automation can tailor your workflow to seamlessly integrate with your title production software, enabling the automatic population of essential data onto the required reports. These reports are then efficiently distributed to all relevant stakeholders for electronic signatures using eSigning solution. This secure and streamlined process guarantees 100% compliance with all your regulatory requirements, all without burdening your already busy employees with direct input.
The Bottom Line
TrueFocus Automation isn’t just about automating processes; it’s about empowering businesses to reclaim their most valuable assets—time and resources. By implementing our automation solutions, you can significantly reduce turnaround times while maintaining unmatched accuracy in compliance. Regardless of which step in the title process requires improvement, TrueFocus has a tailored solution ready for your business.
So, the next time you or your team find yourselves overwhelmed by paperwork or manual processes, remember there’s a more efficient way with TrueFocus Automation. Give your team the freedom to concentrate on what truly matters and leave the rest to us.